How to choose the right printer- Your ultimate wikihow printer buying guide!

Have you ever Wiki “How to Choose a Printer” on Google before? To help our readers to solve the problems, we created this complete printer guide article to help our readers to choose the right printer.

We all know that It’s not easy to decide which type of printers are suitable for your needs, it requires lots of factors such as whether it’s inkjet or LaserJet printers, multifunction or single function, which brands of printer…etc, most of the time, it’s frustrating and confusing, and that is why we are creating this “printer buying guide” to help you to choose the printer wisely.

how to choose the right printer

how to choose the right printer

It’s very difficult for you to determine what might be a good or bad printer. With so many models on the market, at so many different price points, it’s hard to know where to begin. Whether you’re trying to print pictures from your family vacations, or you regularly print brochures and flyers for your small business, the printer choosing process can be frustrating and sometimes confusing, hence, we created this “Canadian printer buying guide 2017 to help you to choose your right printer. create the following 6-step buyer’s guide to help you choose the best printer for your needs.

What is the best printer to buy?

Looks familiar right? This is the hot popular printer lists suggest by Google search, but is this the exact printer that you were looking for? Maybe not, that’s why we are using the following methods to evaluate before you making orders online.

Factor that you should consider before making a purchase decision:

  1. Inkjet or Laser Printer
  2. Single-function or Multifunction
  3. Monochrome (Black and White) or Color
  4. Connectivity
  5. Extra features to consider
  6. Consider the consumable and supply cost
  7. How to save on consumable cost

Step 1: Inkjet or Laser Printer

Whether you should choose Canon pixma MX492 or Brother HL 2380DW printer, this is always the hardest problem on earth, that’s why you should always ask yourself common questions like “where will I use this printer” and make sure you read the PRO & CON for both the inkjet or laserjet printer.

For inkjet printer:

  • PROS
  1. Print better quality images and photographs, and some printers can even print directly onto CDs and DVDs.
  2. Printers cost typically costs less than laser printers
  3. Supports different types of paper, including matte and glossy paper, in addition to some fabrics.
  • CONS
  1. Inkjet printers should ideally be used once a week to prevent their ink cartridges from drying out.
  2. If you only print occasionally, a monochrome laser printer might be a better choice for your needs.

For laserjet printer

  • PROS
  1. Faster printing speed
  2. Low CPP (Cost Per Page)
  3. Monthly duty cycle around 20,000
  4. Print better quality texts and graphics
  • CONS
  1. The printer cost is more expensive than inkjet printers.
  2. When printing photos or images, the printing quality is not as good as inkjet printers.
The difference between single function printers vs multifunction (all-in-one) printer

The difference between single function printers vs multifunction (all-in-one) printer

Step 3: Monochrome (Black and White) or Color

What monochrome printers are good at:

  1. Invoices
  2. text documents
  3. Homework (black and white documents)

What color printers are good at: 

  1. Photos
  2. Flyers
  3. Presentation Flyers

Step 4: Connectivity

  • USB

A USB printer connects to your computer via a USB cable. Most printers can be connected via a USB cable.


Network printers are connected directly to a network via a router and an Ethernet cable. To access a network printer you must connect your computer to the same network.
Network printers are ideal for office environments because they can be shared by office staff members. If you want to purchase a network computer, look for a USB printer with an Ethernet feature.


For wireless printers, all print materials are sent to the printer via a wireless connection.
Wireless printers are a great option for offices where people bring their own laptops to work or homes with multiple family members who need to share access to a single printer. If wireless sounds right for you, look for wireless connectivity (usually up to 802.11n specification).


Mobile printers are perhaps the most flexible options on the market in terms of connectivity. They allow users to print wirelessly from their mobile devices, and in some cases from cloud services. Printers with the Air Print feature allow users to print from an iOS device. Users can also print on mobile printers using Google Cloud Print to print from Android and iOS devices or use printer-specific apps to print from iOS or Android devices.

 Step 5: Extra features to consider

There are a few other factors to consider when choosing the right printer. Is the unit noisy? Is the printer efficient or does it draw a lot of power? What is its memory capacity? Does it feature a USB flash port? How big is it and is it easy to install? We recommend finding answers to these often-neglected questions before you buy.

  • Paper Handling

Commonly, printers will handle paper up to the Letter Size 8.5” x 11”so you will have to look for a specific model if you want to be able to accommodate documents on Legal Size paper 11” x 17” as well.

  • Duplex

Automatic duplex (two-sided) printing to help save more paper

  • ADF

Automatic document feeder or ADF is a feature which takes several pages and feeds the paper one page at a time into a scanner or copier, allowing the user to scan, and thereby copy, print, or fax, multiple-page documents without having to manually replace each page.

  • Front USB flash drive port

It’s always handy to choose a printer equipped with a front-facing USB flash drive port. This special port allows users to print from, and scan to, USB flash drives directly from the printer control panel without a PC.

  • Overall size and ease of installation

Printers can be large and bulky, especially in a corporate setting. This makes them potentially difficult to move around without assistance. The size of the printer you want should be considered before purchase, not to mention the space available for it to reside in your home or office. After some consideration, you may opt for a more compact alternative that better suits your office space while still providing similar functionality. Beyond size, it’s important to assess how easy it is to install the printer’s toner cartridges and load its paper. Finding an easy to maintain printer is key for busy offices and individuals.

Step 6: Consider the consumable and supply cost

 Cost is key to any smart purchase. Setting an initial budget for your new printer can quickly help you narrow down your options. Printers are sold for a broad range of prices — from less than $100 to several thousand of dollars per model. It is important to consider the cost of the printer you plan to buy, and the cost and number of cartridges needed for the printer to operate.

Printer cost

Printer cost is a key factor to consider. Inkjet printers start from as low as $39 while laser printers begin at around $70. With a budget of $39, you could get a multifunction color printer, while with $70 budget, you could get a single function monochrome laser printer. Remember, you don’t need to spend a lot to get the right printer. Just remember to ask the right questions and look for the features you need to find the best printer option for your home or business.

Consumable Cost

A printer’s cost per page (CPP) is incredibly important when it comes to choosing printers. A printer’s CPP tells you how much it will cost to print a page based on the consumables (toner or ink) of every photograph or page that you print – this can be as low as $0.10 per page! If you only print once in a while, you may not care too much about CPP, if you often print large volumes, CPP is definitely something you need to consider when buying a printer.

inkjet printing cost vs laserjet printer cost

inkjet printing cost vs laserjet printer cost

Printer costs between brands

Printer costs between brands




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